CONSTITUTION OF THE SOUTH EAST LANCASHIRE ORIENTEERING CLUB
ADOPTED AT THE 1989 AGM. 1st revision at the 1991 AGM.
2nd revision at an EGM held on 7/3/02
1. TITLE
The Club shall be called the South East Lancashire Orienteering Club, hereinafter also referred to as SELOC.
2. AIM
The aim of the Club shall be to encourage and promote the further development of the sport of orienteering, in its widest possible sense, as a recreational pass time as well as a competitive sport. This is to be achieved by promoting the sport in our catchment area of South East Lancashire, running events at all levels in the
3. MANAGEMENT
a.) The Officers of the Club shall consist of a Chairman, Secretary and Treasurer.
b.) The committee shall consist of the Officers and ten ordinary members, three of whom must be members of the British Orienteering Federation.
c.) The committee shall allocate responsibilities for the various activities of the Club and shall have the power to co-opt as required. The committee shall have the power to set up Sub-committees as necessary under the Chairmanship of a committee member.
d.) If any vacancy should occur amongst the Officers the committee shall have the power to fill the post until the next Annual General Meeting.
e.) The committee shall meet and act as required for the efficient conduct of Club business but in any event not less than six times a year. Meeting dates and venues to be arranged at a former meeting or at the discretion of the Chairman or Secretary. Minutes shall be taken which will record the business at all meetings and the names of those present. A quorum shall consist of not less than four members of the committee.
f.) At meetings of the committee, motions shall be carried by a simple majority of those present, the Chairman having a casting vote in the event of a tie.
4. MEMBERSHIP
a.) Membership of the Club shall be open to anyone interested in the sport of orienteering and are defined thus:
| BOF members: | Individuals or families registered with BOF who have paid the appropriate membership fee to SELOC. |
| Local members: | Individuals or families who register only by paying the appropriate membership fee to SELOC. |
| Group members: | Schools, Youth Clubs, etc., who may also be registered with BOF and have paid the appropriate membership fee to SELOC. |
| Honorary Life: | This may be accorded to persons who have given outstanding service to the Club and have been recommended by the committee and their nomination approved at an Annual General Meeting. |
5. FINANCE
a.) The financial year of the Club shall run from the 1st September to the 31st August each year. The accounts of the Club shall be prepared showing receipts and payments for the financial year and a balance sheet as at the year end. The Auditor may be a Club Member but not an Officer.
b.) Membership fees to be agreed annually at the Annual General Meeting.
c.) The Club may only be dissolved at a properly constituted general meeting and will require a majority of at least two thirds of the members present to carry the resolution for the dissolution of the Club. If the resolution is carried then those present shall proceed to realise the assets of the Club and discharge all debts and liabilities of the Club. In the event of dissolution any assets of the Club that remain shall become the property of the “North West Orienteering Association”. (Or some other Club with similar objectives to those of the Club.)
6. ANNUAL GENERAL MEETING
a.) The Annual General Meeting, hereinafter also referred to as the AGM, shall take place within eight weeks of the end of the financial year.
b.) The purpose of the AGM shall be to receive the Officers and committee member’s reports, audited accounts, elect the Officers and ordinary members to serve on the committee, appoint an Auditor, vote on any changes to the Constitution and the membership fees and discuss/vote on any other matters on the agenda.
c.) Amendments to the Constitution and items for inclusion on the agenda shall be received in writing by the Secretary at least 28 days before the AGM and shall be accompanied by the signature of the nominee and at least two Club members.
d.) Nominations for posts on the committee shall be received in writing by the Secretary at least 28 days before the AGM and shall be accompanied by the signature of the nominee and at least two Club members.
e.) The agenda for the AGM together with any proposed alterations to the Constitution and the nominations for posts on the committee shall be sent to all members not less than 14 days before the meeting.
f.) A quorum for the AGM shall consist of at least 10 voting members.
7. EXTRAORDINARY GENERAL MEETING
An Extraordinary General Meeting may be called by the committee or by an application in writing to the Secretary which is supported by at least 10 members of the Club. Such a meeting will be held within 50 days of the decision of the committee or receipt of the written application and shall only discuss the business for which it has been called.
At least 14 days notice shall be given, in writing to all Club members of such a meeting.
A quorum for the Extraordinary General Meeting shall consist of at least 15 voting members.
8. VOTING
All Club members have the right to vote at a General Meeting. The voting shall be as follows:
| a.) | Individual Senior and Junior members, including Honorary Life members: | One vote each. |
| b.) | Families: | One vote per member present up to a maximum of two votes. |
| c.) | Groups: | One vote per group |
No proxy votes allowed.
All voting by show of hands. A proposition duly seconded shall be carried or defeated by a simple majority with the Chairman having the casting vote in the event of a tie.
9. CONSTITUTION
The Constitution shall not be altered except at an AGM or Extraordinary General Meeting called for that purpose.
10. INTERPRETATION
Requests for interpretation or decisions on any matter not covered by the Constitution shall be referred to the committee.
Good luck to all those competing in the British Champs this weekend! #orienteering